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Managing Your References, Bibliographies and Citations

What is reference management software?

Reference management software, also known as citation management software, allows you to:

  • collect references
  • store references in a web account or on your desktop
  • organise references
  • add notes to your references
  • link to full text, web pages and documents
  • cite your references and create bibliographies

Some also have additional features such as:

  • sharing your references and collaboration tools
  • PDF highlighting
  • social networking

Link to video tutorial on choosing and using reference management software

Types of referencing style

All styles consist of two parts. The first is the in-text citation, which gives enough information for the reader to find the reference in the second part, the list of references at the end of the document.

Referencing styles fall into three main groups:

  1. Name-date
  • In-text citations consists of the author(s) name and date of publication
  • References listed in alphabetical order of authors surname in reference list
  1. Consecutive numbering
  • In-text citations consists of a number
  • A new number is used each time a reference is cited
  • References listed in numerial order in reference list
  1. Recurrent numbering
  • In-text citations consists of a number
  • If a reference is cited more than once the number is re-used
  • References listed in numerical order in reference list

If you are uncertain which referencing style you should be using contact your department or ask your tutor for advice.

APA Style has been developed for academic institutions by the American Psychological Association, the creator of and authority on APA Style, and features full integration of the APA's best-selling and widely adopted Publication Manual of the American Psychological Association.

APA Book Citation

There are a few things that must be considered when citing your work under APA guidelines, for example APA in text citation when there is no author or citation for multiple authors. Most often, however, APA citation follows the same basic format:

Contributor. (Date of publication). Title of Work. Publication Information.

The primary contributors to the piece being cited, more often than not the name of the author(s), will be placed just before the publication date and the title of the work. In the event that more than one (but less than eight) authors contributed, the names will be arranged in the same order they are listed on the original source. First and middle initial, and whole surname.

Example:

  • One author: Jones, M.L. (Date). Title.
  • Two authors:  Jones, M.L., Smith, K. (Date). Title.
  • Three authors: Jones, M.L., Smith, K., & Carson, T.S. (Date). Title.
  • Eight or more authors: Jones, M.L. , Smith., K., Carson, T.S., Smythe, K., Nicolas, M., …(Date). Title.

Once you’ve noted the contributor information, and the title information, next it is necessary to cite the publication information. The template used will change depending on the type of publication.

For Example:

Book

Smith, K.F. (Date of Publication). Book Title. City, State: Publisher Name.

Magazine

Smith, K.F. (Date of Publication). Article Title. Magazine Title, Volume, Page(s)

Social media (e.g., Twitter, YouTube, Facebook )

When citing Twitter, Facebook, Google+ (or any other platform) as a whole, and not any information in
particular, it is sufficient to give the URL in the text. No reference list entry is needed.

Specific, retrievable information on social media sites is referenced as follows:

Twitter

These are easy to cite because Twitter provides all the necessary information—who (Twitter username), when (date), what (title), and where (URL)!

YouTube

A reference to a YouTube channel follows the usual who (YouTube username), when (date), what (title), and where (URL) format:

Facebook

Recordings and Presentations

Webinar recordings and training presentations are also available:

  • YouTube Channel  — View APA Style CENTRAL webinar recordings and video tutorials
  • SlideShare— View and download APA Style CENTRAL webinar and conference presentations

IEEE citation style is used primarily for electronics, engineering, telecommunications, computer science, and information technology reports. The three main parts of a reference are as follows: ·

  1. Author’s name listed as first initial of first name, then full last.
  2. Title of article, patent, conference paper, etc., in quotation marks.
  3. Title of journal or book in italics.

For Example:

Book

  • K. Author, “Title of chapter in the book,” in Title of His Published Book, xth ed. City of Publisher, (only U.S. State), Country: Abbrev. of Publisher, year, ch. x, sec. x, pp. xxx–xxx.

Periodicals

  • K. Author, “Name of paper,” Abbrev. Title of Periodical, vol. x, no. x, pp. xxx-xxx, Abbrev. Month, year.

Reports

  • K. Author, “Title of report,” Abbrev. Name of Co., City of Co., Abbrev. State, Country, Rep. xxx, year.

Theses (B.S., M.S.) and Dissertations (Ph.D.)

  • K. Author, “Title of thesis,” M.S. thesis, Abbrev. Dept., Abbrev. Univ., City of Univ., Abbrev. State, year.
  • K. Author, “Title of dissertation,” Ph.D. dissertation, Abbrev. Dept., Abbrev. Univ., City of Univ., Abbrev. State, year.

IEEE Editorial Style Manual (PDF, 433KB)

How to Cite References: IEEE Documentation Style

With EndNote X9, you can leave behind the tedious work of formatting bibliographies, finding full text, and searching for references. https://endnote.com/

What can you do with EndNote?

Create a customized library of all your references.

Direct Export

From online databases: Example ScienceDirect

Step 1

Step 2

Step 3

Step 4

Google Scholar

Step 1

Step 2

Step 3

Manual Entries:

Any reference can be created easily by entering the required information of the Journal, Book, Website, Conference Proceedings, etc.

Attachments:

PDFs, sound files, videos, or any other kind of file to your references—up to 45 files per reference!

Cite While You Write: Cite references in Word

It is the key feature of EndNote. It will automatically create references and bibliographies matching the requirements of your selected journal or style manual—and it has over 6,000 bibliographic styles to choose from!

Organize your references into Groups

Easily share your entire library with your team

Mendely is a freely available reference manager and academic social network with web-based, desktop and mobile versions.  You can sync your library between these different versions and across different computers.

With a free account you get 2GB of web space and can create 1 private groups with up to 3 users.  You can upgrade to a premium plan if you need more space or groups.

Registration / log in page

Download Mendeley desktop

Collecting references

Mendeley Blog: 7 ways to add documents to Mendeley

Direct Export

  • Some online databases

Capture

Bibliographic data from:

  • Online databases
  • Google Scholar
  • SOLO
  • Online pdfs
  • Other library catalogues (e.g. British Library)
  • Webpage snapshots

Offline pdf of full text

  • drag and drop pdf into Mendeley desktop
  • import details from all pdf documents in a folder
  • create a watch folder - a record will be created for any full text pdf added to the folder

Indirect Export

  • From online databases and other reference management software
  • Import files saved as XML, BibTex or RIS.

 

Workshops on reference management

 

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